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At this stage you have had the conversation on the type of wedding you want and have narrowed the search to prospective venues to suit! Before you contact venues by email, video calls etc have this handy checklist to hand of all the questions you should ask each venue you are scoping for your big day – that way you have a handy comparison list to help you decide on the one!

This is your essential checklist for all the questions you need to ask at your venue! Depending on the venue you choose, some questions may not apply to you specifically.

Image Junebug Weddings

The most important questions to start with are:

  1. Does the venue have enough seated capacity to accommodate your guest list?
  2. Is your desired date free?

Once you establish the answers to the above, then you can get down to the nitty gritty details on all aspects of your big day!

To begin with ask the venue the below questions to give you an idea of their operation and what to expect

  • Who will actually be there on the day? Is there an in-house wedding coordinator? If there is a coordinator, will they be there for the duration of the reception?
  • Do you have a one wedding per day policy?
  • Is the venue available for exclusive use?
  • If so, is there a minimum amount of guests that have to book accommodation for exclusivity?
  • How flexible are your packages?
  • Are there any changes planned to the building before the wedding (renovations, painting etc)?
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  • Do you have an outdoor location for the ceremony?
  • Is this in garden? Is there adequate cover in the garden for guests during the ceremony?
  • Do you have images of the location?
  • Do you have decor for the ceremony?
  • What seats are provided for the ceremony?
  • What is the changeover plan for converting from ceremony to reception?
  • Can you provide information on ceremony locations close to the venue?
  • Are we allowed to have confetti?


  • Is a complimentary menu and wine tasting included? How many people can attend?
  • How much wine/champagne/tea & coffee is included per person?
  • Wine choices – what are the wine choices and what are the upgrade costs?
  • Do you charge a corkage fee?
  • Is the champagne toast complimentary?
  • Are there any additional charges for bar staff or waiting staff?
  • What time is the meal served?
  • Are there any preferences for suppliers/is there an in-house caterer?
  • Do you cater for special dietary requirements? Coeliacs? Vegans?
  • Is there an option for dinner the night before or a BBQ the day after?
  • Is there a late night food option, what time is it served?
  • Where is the cocktail hour or drinks reception held?
  • Can we serve signature cocktails?


  • What crockery/linen/cutlery is provided as part of the package?
  • What type of tables do you have (shape, size, top table)? Are there different options?
  • Is any décor/stationery provided (menus, centrepieces, red carpet, flowers, cake stand)? Are there alternatives available?
  • Can I move things around and decorate to suit my purposes, or do I have to leave everything as is?
  • If you want to set up and decorate the venue the day before the wedding, can we gain access, what time?
  • Can we hang things on the wall or from the ceilings?
  • Are there any preferences for suppliers/is there an in-house caterer?
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  • Where does the band set up?
  • Where is the dancefloor/how big is it/does anything have to be moved to create the dancefloor?
  • Does the wedding venue already own a sound system with adequate speakers or will that need to be rented?
  • Will the band be able to set up beforehand or does it have to be during changeover?
  • Will the band have to go through the reception to set up or is there separate access?
  • Do you have microphones in the venue for the speeches?
  • Can I hook an iPod or laptop up to your sound system?
  • What time do guests have to leave the venue?


  • Is the bridal suite included in the price? Are complimentary rooms provided for the parents or any of the wedding party?
  • What accommodation does the venue offer, will there be discounted rates for guests at the wedding?
  • Are there reliable taxi companies in the area?
  • When is the check out time?
  • Can we block book rooms for guests? If so, how long can they be held for?
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  • Can the bridal party get ready at the venue?
  • Is the venue child friendly? What facilities are available for entertaining children?
  • Is there a lift/facilities/access for guests with disabilities?
  • How many restrooms are there?
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  • Is there a payment schedule? What kind of deposits are required?
  • What’s the cancellation policy?
  • Are discounts/packages dependent on certain numbers of guests booking accommodation?
  • Are there special reductions for off-peak (e.g. Monday – Thursday)
  • Is there a service fee included?
  • Are there any additional fees or charges we need to be aware of?

Author: Caribbean Confetti

The essential guide for weddings in the Caribbean

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